GIS Data for Grounds Maintenance Contractors

As a supply partner under the Fusion21 Grounds Maintenance Framework, we provide clients with the knowledge and support to take control of their geo-spatial data.

We create, capture and manage accurate asset-based data records for housing associations, educational institutions and local authorities. This helps them to achieve cost and efficiency savings in their Grounds Maintenance operations.

For example, since implementing Geographic Information Systems (GIS) in 2012 one Housing Association has reported financial savings of 20% on their Grounds Maintenance contract.


GIS mapping services for Grounds Maintenance Contractors

Data for Grounds Maintenance Contractors

Accurate External Asset Data for Maintenance Contractors

Our clients can improve their approach to delivering grounds maintenance services using GIS. This can be used to creates an accurate up-to-date geo-spatial mapping records of all external property assets. This means when you are procuring, managing and delivering grounds maintenance services you are using accurate information which improves relationships and customer satisfaction.

Suppliers Tendering on Consistent Information

The GIS can easily provide information on the extent and makeup of ground cover, as well as maintenance responsibilities by clearly mapping extents and boundaries. It can also store other asset information including areas of grass, shrubs, trees and hard surfacing, as well as other maintainable assets such as benches, CCTV cameras, lighting, signage, play facilities, etc.

This accurate information means you can produce accurate tender information, removing ambiguity. By providing grounds maintenance contractors with clear extents and quantities, tender returns are based on the same information and are directly comparable.

Staff and stakeholders can then access GIS information through a web-portal. This single source of truth means decisions are based on accurate and up to date information.

Data verification, validation and collection

We use a variety of methods for capturing the GIS information. These include traditional GIS desktop studies, using Ordnance Survey MasterMap, open sources and other client supplied material. We are also unique in offering a site surveying service to physically verify the accuracy of existing records. This can help fill gaps in existing data, or to provide new measured records.

Additional Benefits of GIS for Grounds Maintenance

Our clients have also reported additional benefits from employing GIS including:

  • Ensuring service charges to tenants are accurate.
  • Shared access to accurate, up to date information enabling prompt responses to tenant queries and enquiries regarding Grounds Maintenance.
  • Ability to tailor the solution to suit the appropriate level of maintenance services being provided depending on the number of properties, information requirements, budgetary constraints, tenant needs, etc.
  • Easily incorporating amendments, new schemes and changes in responsibilities, and re-calculating grounds maintenance costs quickly and efficiently based on GIS data.
  • Prepare reliable management information reports quickly so that decisions are based on accurate external assets data for planning and forecasting, service charges, investments and planned maintenance programmes.
  • Improves management of Health & Safety, reducing the risk of injury and accidents for staff and customers.
  • Efficient and effective management of asset data.
  • Creating custom maps, reports and evidential information for specific events and activities.

Download GIS for Grounds Maintenance Factsheet >

How Can We Help You?

Please get in touch to discuss your GIS Grounds Maintenance project with us.

Site survey delivered as GIS map for Grounds Maintenance

Lead image – ©Crown Copyright and database rights 2017 OS 100019980. OpenStreetMap data © OpenStreetMap contributors.

Our clients include

Employing over 100 people across five UK locations we offer an unrivalled, comprehensive and integrated range of planning, communication, design, architecture and implementation services, as well as sector specific software applications StoreSpace® and Storeview®.

C A Design Services is registered in England No. 01595687 at The Design Centre, Hewett Road, Gapton Hall, Great Yarmouth NR31 0NN.

Phone: 01493 440444

C A Design Services accreditations